How to Take Minutes at a Board Meeting
Board meetings are where important decisions are made — it’s not uncommon for a company’s whole management structure to be decided by a vote at a board meeting. The quality of your meeting minutes is essential, and it’s vital to ensure that they’re executed as efficiently and precisely as possible.
It is easier for the person taking the minutes to stay on top of the conversation if they have an outline or template that is a reflection of the agenda. It www.powerboardroom.com/how-to-create-psychological-safety-at-work/ is also helpful to keep a list of participants, so that each person can be identified as they arrive. This will save time and make it simpler to compile the finalised minutes of the board meeting after the meeting.
Another key tip is to not get too personal. Minutes should be unbiased, and it’s best to avoid personal debates, critiques or disagreements, political views, and idle chat out of them. Do not discuss the personal lives of the members or any stories which aren’t relevant to business.
All voted-on items must be documented clearly and include who made and seconded the motion, the exact words of the motion, as well as whether it was passed or not. It’s also an ideal idea to note the number of yeas and nays as well with any votes abstentions or abstentions against. This will help in the event of any legal challenges in the near future.
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